More than ever before, procurement teams are operating in a challenging and fast-changing environment. They’re tasked with tough operational excellence goals while working with fewer personnel and reduced budgets. By digitizing and automating document-intensive business processes, organizations can gain enhanced visibility and optimize their mission-critical supply chains while reducing manual data entry and data entry errors, improving supplier information management, lowering transaction costs, and accelerating the receiving process.

Although procurement is a critical process for any organization, without automation, procurement teams are still spending a lot of time on paperwork, and simply don’t have the possibility to understand the bigger picture. A typical Request for Proposal (RFP) process for example can consume hundreds of man-days, requiring efforts from many procurement experts but also line of business requestors and approvers in various functional areas within the organization. Adding to this challenge, organizations are facing increasingly complex requirements and shrinking business budgets while being asked to conduct efficient, fair and auditable procurements.

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Based on SEAL, our next generation content and information governance platform, we have developed process-specific solutions that empower the procurement team to manage and maximize the value of their documents by classifying and indexing them for access by any and all that require it. We offer solutions that enable the procurement department to digitally manage critical content and business processes associated with procurement documents, to help achieve compliance with industry regulations, a significant reduction in cost, and a corresponding increase in operational efficiency.

Early stage digitization of all procurement related documents. Combining advanced OCR with powerful artificial intelligence, machine learning and new generation content services functionalities to capture, process, store/archive and manage procurement documents regardless of source or format, as part of a business process.

Procurement process automation for the highest productivity. Significantly improve the process in key areas like: order-to-pay, strategic sourcing, supplier and contract management.

Cost cutting and highly increased operational efficiency while ensuring information governance.

• Enhance unstructured content and associated workflows management, improve supplier collaboration, drive repeatable cost savings, integrate procurement and contracts management and significantly improve compliance leveraging a seamless Integration with existing ERPs like SAP and other

line-of-business applications;

• Reduce errors that lead to operational troubles through business rules and automation and streamline the document distribution and approval process;
• Easily and safely access, share, and collaborate on documents across your organization or with external stakeholders leveraging an embedded viewer and advanced capabilities for secured document sharing while maintaining a full audit trail to ensure compliance;
• Instantly find documents based on the business information they contain, including full-text search of their entire content with the help of a powerful embedded search engine;
• Better and faster business decisions with a more accurate visibility and transparency over the entire procurement process to improve cash flow analysis, liquidity management, spend management, contract compliance, supplier relations and more;

ftore opportunities to capture early-payment discounts through faster cycle times

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• Reduce paper-based processes as well as error-prone manual paper handling and data entry improving supplier information management, lowering transaction costs and accelerating the receiving process to deliver projects on time and on budget;
• Enhance communication of the procurement team with Lines of Business to ensure their needs are met;
• Consistently manage the bid process to ensure the best suppliers and offers are chosen;
• Have all stakeholders communicate effectively with shared access to information;
• Manage procurement-related documents and contracts consistently as corporate records ensuring the right controls are in place, which improves compliance with negotiated rates and other terms and
• Provide user-friendly access to business information contained in procurement-related documents, throughout their full lifecycle leveraging a simple yet powerful user interface;
• Automate security and compliance processes to reduce company exposure and mitigate risks;

• Take advantage of early payment discounts, which can add up to significant cost savings over time;
• Access and manage documents on the go with secure mobile access to meet the growing expectations of mobile workers;
• Automate key document distribution processes, freeing up the procurement team for more valuable activities and ensuring that projects aren’t delayed because materials are not available when needed;
• Audit the procurement process to increase control and visibility of processes, improve document and information security, and lower regulatory and legal compliance risks;
• Gain additional efficiencies and cost savings through integration with other applications and systems like SAP to ensure consistency and drive normalization of item and supplier master data;
• Simple and convenient digitization of physical documents leveraging OCR, powerful artificial intelligence and machine learning capabilities already build into