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November 9, 2020

SEAL 20.11.01 release

Changes in simple and advanced search. In simple and advanced search administrators and users will now have a more flexible way to configure the columns displayed in the results:

  • If multiple metadata schema views are associated to a client user, the user results will be displayed according to the settings merged from all views
  • All columns marked for browse will be displayed by default (not only the common ones).
  • This behaviour will be enabled by “Extended metadata display” setting.
  • The order of the result metadata schemas columns can be now controlled (a new section to control this order is available for archive administrators)
  • End users will also be allowed to add any visible metadata in the result grid and their setting will be persisted client side, in a specific cookie.

Added protection in order to prevent searching with empty search. Empty search in advanced search is also not available anymore.


Changes  in  export features  for client users

  • A new setting (Export only visible metadata) will allow you to control if client users can export in CSV files only the columns visible in the UI or all columns. Also, for client users the export file header will now include the business name instead of system name.

Subscriptions new features

  • When subscribing to a search template the user can configure a subject and a body for the subscription notification and his preference regarding delivery format: digest or individual emails for each subscription.


Processes new features and changes

  • Custom jobs security. The administrator can assign custom jobs execution permission for client user groups.
  • Subscriptions delivery improvements. The process will also be triggered by metadata changes, not only by document creation operation.
  • Redundancy check job. The archive administrator can now configure duplicate check rules on multiple metadata schemas.
  • Smart import files. A new job is available in SEAL, allowing files import from a folder structure on a target SEAL metadata schema with optional metadata.


BPM changes

  • Extended display in workflow instances. Specific metadata of workflow object (document or smart folder) are now being displayed in workflow instances screens.


Security and compliance changes

  • MFA support. Two-factor authentication is now available in SEAL, based on username & password and an OTP sent via SMS. If MFA is enabled then the archive administrator must provide valid phone numbers for all users.
  • Two SMS plugins are available currently: WhoSMS ( and MessageBird ( Other plugins can be added on demand.
  • New options for sharing via document collections. Instead of uploading a supportive document, the collection creator can now choose or fill in a reason field, which will be logged in the audit report. The supportive document can be optional.
  • Audit report new feature. The audit report section was enhanced with a new export type, in CSV format.
  • Limited user accounts. SEAL stored user accounts can be disabled automatically after a configurable period of time. For more details see Automatic disable date default offset setting in System settings section.


API & Integration new features and changes

  • New methods in EJB API. The EJB API now offers support to retrieve the value lists defined in SEAL.


Other changes

  • Perspectives. An administrator can now choose the default initial navigation between document perspectives or smart folder perspectives.
  • GDPR Dashboard. Custom type metadata can be used to configure the GDPR dashboard.


September 11, 2020

SEAL 20.08.01 version

Custom types

  • A Custom type is a set of multiple metadata, all related to a business attribute of a document or smart folder.
  • A new section is available in the Data model main menu, where the administrator can define a custom type. Custom type metadata can be single valued or multi valued. If multi valued, then users will be able to add multiple values for such a metadata type to a single document/smart folder (e.g. an Insurance policy can have multiple beneficiaries).
  • Custom types are also available on Compliance repositories.


Additional columns added for smart folders grids

  • If a smart folder contains documents from multiple metadata schemas, their common specific metadata, if any, will be displayed as additional columns in the grid.


Additional columns displayed for document collections

  • For shared collections that contain only records belonging to one single metadata schema, the application displays in the grid view of the records the values of all specific metadata of records.
  • For collections that contain documents from multiple document schemas, the application will display columns corresponding to the common specific metadata of those schemas.


Content versioning after signing it with Star SigningServer

  • If document versioning is active, signing a document using Star SigningServer will generate a new content version.


Content Version support in MS Office Plugin

  • For cases where the MS office plugin is installed, it is possible to access a link in the document form that allows users to make changes to the content and metadata associated and to create a new version of the document.


Bulk update metadata value from search results

  • Starting from the results of an advanced search, users can click the Bulk actions button the system will display an interface where users can change the metadata values by completing one or more sets of the form: checkbox, metadata name, new value for that metadata.


Bulk delete smart folders

  • Starting with this version, users can bulk delete smart folders by running the <<Delete objects>> process from the page of the results displayed after an advanced search, by accessing the <<Bulk change>> button.


Additional information displayed for export jobs

  • The application displays in the process details page additional information such as: the timestamp corresponding to the start and finish of the process, the total number of processed documents, as well as the number of successfully/erroneously processed documents.


Improved task assignation for archive administrators

  • By accessing the All workflows section, an archive administrator can reassign current tasks to other users. If the workflow has active current tasks, he/she can reassign each task individually. The newly assigned users will also receive a notification email.


View permission divided for client users

  • The View content permission is now divided into <<View document content>> and <<Download document content>> for client users. While the View document content allows users only to see the content of documents using the SEAL integrated viewer, the Download document content permission allows users to also share the document and print it.


Printing actions recorded in an audit

  • Starting with this version, the audit report will capture when a user initiates a Print Document function, irrespective of if the document gets printed or not ultimately.

View document content recorded in an audit

  • The audit report will capture all document view actions using the embedded viewer. The report will log each click on the View button associated to a document, as well as each time the Content preview button is accessed.


Improved verification mechanism after users change their passwords

  • The application security was enhanced with a verification mechanism that makes sure that after a user successfully changes his/her password, all other active sessions are terminated.


Improved whitelist mechanism for content types

  • The master administrator can manage the list of allowed content types that is defined at the archive level, in the technical parameters area.


Restrictions for sharing documents via email

  • Within the functional parameters of an archive, the Allow sharing via email option is available. If this option is not selected, the Email button will not be displayed in a document form for client administrators and client users.


Validation of email addresses against a whitelist of permitted domains

  • The application will validate email addresses entered in the platform against a whitelist of permitted domains, for user email addresses (creation of a user, send the document by email, share with anonymous users). The whitelist will be configured in the technical parameters page by the master administrator.


Remove client users from archives

  • There is the possibility to remove client users from the archives in the same way as with archive admin users by adding a button, Remove from archive, in the list of users.


Uploader privilege configurable for AD users

  • A configuration at the Synchronize Active Directory job has been added that decided whether new users who are brought in from AD have the extended uploader privilege or not. For the existing ones, the existing setting will remain, if an archive admin has granted him the privilege.


Security disclaimer in email notifications

  • The master administrator can now configure a disclaimer that will be inserted automatically at the bottom of each email sent by the application.


Custom types of API support

  • The CMIS API was extended to include support for custom types in the following operations: create a document, update document, create a smart folder, update smart folder simple custom type, get document metadata.
  • The HTTP API currently offers custom types support only in getMetadata and GetSchemaInfo services.


Smart folders CMIS API support for search and update operations

  • The CMIS API was extended to include support for a smart folder search and update operations.


External system call via UI link

  • The functionality of generating a document/smart folder external link has been improved as follows: within the technical parameters of an archive, the master administrator can configure a label for the external link generation button and set the display mode once the external link is accessed (pop-up window or new tab).


Documentum content store is not available anymore

  • The option to add an archive stored in Documentum has been removed.


Restrictions on the composition of the system name

  • Starting with this version, you can no longer include the “.” symbol in the system name composition. If this character is included in the metadata schema name, the schema can no longer be edited, and the archive administrator will need to delete it and run the rebuild process on that schema.


Data model import and export

  • Files resulted from an Export Data Model process from environments with older versions of SEAL will not be compatible with the Import Data Model process in SEAL v20.08.01. Also, files exported from environments with SEAL v20.08.01 are not compatible with the Import Data Model process from older environments.


April 5, 2020

SEAL 20.04.01 version

Content versioning

  • It is now possible for users to add multiple content versions to the same document object. Users have specific versioning actions available in document form. A new tab is available in the web page of documents, displaying the content versions (including author, date, comment, version number). Each content version has a major.minor version number generated automatically when a new content file is uploaded.


Smart folder distribution

  • Documents are automatically moved from one smart folder to another, if the unique binding key metadata is changed on the document. For example, if documents are linked through SSN metadata in the corresponding smart folder, then changing a SSN value on a document will trigger the automatic move of the document to the smart folder having the new SSN value.
  • Another change included in this release is the option to link a document to multiple smart folder types at the same time. The configuration is performed in the metadata schema wizard, by sequentially switching to target smart folder metadata schema and filling in distribution mappings.


Value list metadata extensions

  • Related Value List definition allows many-to-many relations (one child can have multiple parents).


Custom processes

  • The out of the box SEAL platform can now be extended with custom asynchronous processes (one time only or scheduled). The job developer can use the SEAL EJB API to interact with repository services. A full development guide is included in SEAL Developer Guide.


Automatic restart continuous processes

  • The continuous processes configured and started by archive administrators will now be restarted automatically after each application server restart (the process will be restarted on the same node it was initially started).


Improved user experience in “My tasks” & “My workflows” screens

  • The user interface in My Tasks & My Workflows pages was improved, displaying now directly to the user the BPM object metadata (document or smart folder) and other relevant information grouped in section tabs: workflow history, workflow diagram, smart folder documents etc.
  • The tasks/workflow instances filters section is now collapsible.


New service task and development guide

  • A new out-of-the-box service task is available, allowing workflow developers to send email notifications with smart folder documents attached to the notification.


Active Directory Synchronization

  • A new option was added to the Active Directory Synchronization job - Notify new users by email – enabling administrators to decide whether new users will be notified by email or not, when their accounts are created.


New alert in Web UI before session timeout

  • A new configuration at platform level (System settings) is now available, allowing administrators to specify the number of minutes before session expiration users must be notified. When the notification is being displayed the users can opt to session termination, session extend or continuing with current session.


Preventing end users from exporting large volume of documents

  • Platform administrators can configure different size and count limits for content or metadata exports, for archive administrator users and for regular users. When performing any export the users will now receive a warning message and will have the option to continue or abort the export process.


Technology upgrade

  • JQuery library used by SEAL was upgraded to 3.4.1 version, in order to remove previous version vulnerabilities.


New repository EJB API

  • A new EJB API is available starting with 20.04.01, allowing developers to build custom BPM workflow service tasks, scripts or custom SEAL jobs (asynchronous processes), in which they can interact with SEAL repository.


New Bulk Actions API

  • A new HTTP API is available to enable external developers to control bulk update and delete asynchronous processes. Using this API 3rd party applications can launch bulk update operations, using a list of documents or a query to select target documents. Delete operations can also be launched, using a query to select target documents.


Content versioning API support

  • Content versioning operations can also be executed through CMIS API: check out, cancel check out, check in and get all versions.


Smart folders CMIS API support

  • The CMIS API was extended to include support for smart folder creation and adding documents to smart folder. The browse services are still limited to document perspectives.


Platform UI branding support

  • At the platform level, it is possible to configure a CSS package theme, allowing customers or partners to brand their own SEAL instance (including login screen, root UI, etc.).


Improved main page user experience

  • The SEAL main page user experience was improved by adding a new shortcut that users can access in order to quickly add a new document.


December 6, 2019

SEAL 19.11.01 version

OCR support

  • OCR is now available in SEAL. The OCR process in an option embedded in the existing Content processing job.

Elastic Cloud Storage

  • A new content storage option has been added to allow SEAL store files in an ECS instance. Each SEAL archive will store documents in a single ECS bucket.

Advanced document viewer

  • A more powerful document viewer is now available in SEAL. The previous viewer continues to be included and the system administrator can switch between the two from the System Settings module. The new viewer offers new features like:
    - Supports over 50 file formats (Microsoft Office formats, OpenDocument formats, CAD formats, HTML formats, .MSG, .EML, DICOM, multiple image formats)
    - User interface options like: magnifier, rotate entire document, scroll between pages, text selection, controls for sharpening, gamma and line width
    - Fixed search terms, proximity search, predefined search all with hit highlighting
    - Better performance
    The advanced viewer can be purchased as a SEAL add-on. For more details please contact a Star Storage commercial representative.

Standard document viewer new features

  • A print option is available in the standard viewer starting with this release.

Performance improvements and changes

  • In order to improve performance in view metadata action, this feature is now using the Apache Solr index to query and retrieve metadata values.
  • The dashboard loading time has been improved by changing the query behind Documents uploaded since your last visit box to be executed against Apache Solr engine.

Asynchronous background jobs new features and changes

  • Compute archive statistics job is now using Apache Solr to count documents number and total size, instead of archive database.
  • Archive administrators can now configure the transaction size for most of bulk jobs that execute various operations on documents.
  • 5 seconds auto-refreshed progress display for each running instance associated with long running jobs or executing operations on large sets of documents.
  • Contentless import job was improved to offer automatic retry of each record, in case a bulk create transaction fails.
  • Rebuild index job has been changed to process documents ordered by archive date descending, in order to reprocess first the most recent documents.

BPM changes

  • A new UI module is available for archive administrators, allowing them to monitor and manage workflow instances. The following operations are available: view workflow instance, cancel workflow instance, view errors, reassign a human task.

Password policy

  • The system administrator (root) can now configure all SEAL password policy rules. For this feature a new tab is now available in System Settings module. All settings are applicable for user accounts created in SEAL for which the password is stored in SEAL database.

Content encryption

  • The embedded content encryption feature has been extended to support 256-bit generated key, but also external keys provided as text or file.

New audit information

  • In order to monitor archive administrator and root activity, the audit feature has been extended to include the scheduling and cancelling of SEAL platform jobs.

API Changes

  • CMIS API query was improved by adding support for wildcard usage.
  • The getMetadata HTTP service will now fallback to metadata schema name and then to technical name. The getArhAndMetaType will also return the technical name of each metadata schema.
  • New API methods are available for Smart Folders operations:
    - updateMetadataSchema can be used also for smart folders schemas
    - removeDocumentFromFolder: a new endpoint is available to remove a document from a smart folder
    - when creating a new archive via API, the Smart Folders option can be enabled

Other changes

  • In System settings section, a new configuration is available in which for a specific language a locale setting can be configured. This version includes the new GB locale for English language (the default being US locale).
  • Performance was improved in the session creation for asynchronous jobs.
  • Logging was improved in HCP module to get time statistics for document download operation.
  • A new link is included in new task available email notification, which can be used to directly access the task details and start work on it.
  • Users can add more than one digital signature on a document, from document actions menu.
  • A custom action can be added in the “More” menu of a document form, that will open an external URL in a new browser tab, appending the unique identifier of the document.
  • The scheduling of the recurring processes is changed to compute next run date & time, by adding the frequency to the date and time when the last instance started.
  • Simple search results can be exported in a single file or in multiple files (one for each metadata schema in the results), based on the end user option.
  • New logging information has been added to SealAdminWeb and SealClientWeb to display timing statistics for SEAL main operations: login, simple and advanced search, download, view document metadata, web upload.
  • Digital Mailroom registers can be exported also as CSV file, including all columns configured and displayed in the user interface.
  • The list of documents metadata, from a smart folder, can be exported also as a CSV file.


July 11, 2019

SEAL 19.04.01 version

SEAL Office Plugin

  • SEAL Office offers a suite of Microsoft Office plug-ins (SEAL Office Word, SEAL Office Excel, SEAL Office Power Point and SEAL Office Outlook) developed for SEAL, which allows:
    • Uploading documents from Office Word, Office Excel and Office PowerPoint in SEAL.
    • Uploading emails and their attachments from Microsoft Outlook in SEAL.


Notify users on metadata event

  • SEAL users/groups of users can be notified through an email notification about an event approach. Time events are defined within event rules, based on DATE/DATETIME metadata values. Event notifications are sent after launching the Send events notifications process and contain the subject and the message defined within the event rule. Event rules can be created only by archive/client administrator(s).


Manage search templates and subscriptions on behalf of other client users

  • A new option has been added in the Data model section – Search templates manager, which allows administrators to define search templates and set their security type: public, private or available for certain user groups. From here administrators can subscribe user groups to the search templates.
  • In the Advanced search area, client users will have access to public templates, their private templates defined from within this area and to the search templates defined by the administrators for specific groups of which they are part. Client users are not allowed to modify or delete public or group security search templates.


Related value list metadata

  • Starting from related value lists, administrators can define and relate value list type metadata. The relation between value list metadata consists of establishing the pair <parent metadata, children metadata>, so as a parent metadata (of a parent value list) can be related to one or multiple child metadata (of a child value list). SEAL will enforce the relation in the following sections: in the web upload form, when editing metadata in the document form and when performing an advanced search.


Smart folders document types restrictions

  • When adding a smart folder schema, at step 3, in the Document types tab, administrators can restrict users to upload certain document types in the smart folders. These restrictions also affect the automatic distribution of certain types of documents in a smart folder.
  • Other changes of this new version include: a duplicate records check process, a platform process to move documents between archives, changes in system name composition rule (optional fields will be allowed), new generic metadata added (Signed by, Last modified by, Last modified date), redesigned Archive Ledger report interface for improved usability.


New user role – Audit user

  • This version comes with a new user role – Audit user, assigned by the archive administrator. The Audit user can access SealClientWeb application and can search for and view all documents, the audit report, without the right to modify or delete documents or perform configurations at archive level.


GDPR metadata anonymization

  • The documents’ GDPR metadata (in the audit report) will be anonymized after the deletion of documents (from the application interface or by means of the Delete documents process) or when their storage term expires (by means of the GDPR Metadata Anonymization process). At archive level, the archive administrator configures the GDPR settings, by deciding which GDPR category types should be anonymized.


Activate Inbox section for Records Manager users or for user groups

  • Starting with this version, the archive administrator can enable the Inbox section to be available for Records Manager users or to one or several groups of users configured at archive level.


Mailroom new features

  • In Register Statistics Report users can view the number of documents registered on each metadata schema associated to a register. The number of documents registered on each metadata schema associated to the register are displayed as a donut chart and in a table. The report results can be exported in a PDF file.
  • The Register Report has been enhanced allowing users to display also any specific or generic metadata (of all schemas associated with the current register) whose Browse option has been enabled at the creation of the associated metadata schemas.


Workflow tasks

  • Additional information is available in the grid of tasks. All specific and generic metadata (of the documents and smart folders schemas) whose Browse option has been enabled at the creation of the associated schemas will be displayed. In this release the graphic design of the task details page has been improved.


Out of office

  • The Out of office section will be available to SEAL users only if the Enable out of office by user parameter is selected from archive configuration page. In the Out of office section, a user can configure the period of his absence and a replacement person that can be contacted during this time. The out of office configuration can be used to automatically route BPM tasks sent to a SEAL user.



February 4, 2019

SEAL 18.11.01 version

Digital Mailroom

  • A new major feature is available, allowing you to manage electronic ledgers directly into the application interface. The new module, called Digital Mailroom, will generate unique registration numbers, allowing documents to be tracked within the company and in the relationship with third parties. You can request this new feature by contacting your sales representative.


Perspectives security improvements

  • This new version allows access to a perspective based on its security configuration:
    • Public: default option, the perspective is available to all users of the current archive
    • Private: the perspective is available only to the user who created it (any user can now create a perspective)
    • Specific groups: the perspective is available to members of specified user groups


Users’ passwords strengthening

  • To improve software security mechanisms, this new version introduces new password policy rules:
    • the password must not contain a dictionary word (various English words are banned by default)
    • the password must not be similar to user’s previous 12 passwords
    • the password cannot be changed more than 1 time per day
    • the password must not be similar to user name, first name or last name


Document templates improvements

  • The document templates feature has been extended with Microsoft Word .docx templates support. Also, a new option has been added on the metadata schema (Generate content based exclusively on template), simplifying document generation based on templates from web interface.


Extended privileges for users:

  • The user management option was modified, by adding the “extended privileges” options. Currently 2 extra privileges are available:
    • Uploader - Only users with this role can add documents in the archive (by default all existing users will receive this privilege)
    • Registrar - Only users with this role can add documents from a registry (available only if Digital mailroom is enabled


New metadata type: USER

  • Now you can define and assign a new metadata type (USER). This type of metadata contains as values the list of users associated with the archive.


November 29, 2018

SEAL 18.08.01 version

Updated graphical interface

  • The new version of SEAL has a fresh new graphic design for the web interface, offering an improved experience for non-IT users.


DATETIME metadata

  • Users can now use a new type of metadata which will store the time (hour and minute) information also. Users can set their time zone by selecting the appropriate one from the Settings area. By default, the time zone set up at archive level will be applied to all users of the current archive. Specific DATETIME metadata will be displayed according to the user’s time zone preference.


Upload documents using Drag and drop method

  • To upload a document in the archive, users can simply drag and drop the file from the local disk to the Browse area or to the Documents tab of a smart folder.


Barcode support

  • A new functionality has been added to generate, display, print and search for a barcode associated with a document/smart folder, if a barcode generation rule is configured on the metadata schema.


Improvements for customers using BPM workflows module:

  • E-mail notification sent before workflow/task expiration
  • Cancel active workflow instances
  • System tasks to automatically retrieve values from an external database
  • Workflow support for Smart Folders
  • Automated rules to start BPM workflows


November 28, 2018

Integration of SEAL with Microsoft Office and the new version of Microsoft Outlook Connector

Star Storage, a global technology provider developing and delivering state-of-the-art information protection and governance solutions, has launched a new version of SEAL product which allows customers to maximize the value of their investments made in the Microsoft Office / Office 365 suite.

Through direct integration with SEAL, Microsoft Office files can now be saved directly from the Microsoft Outlook interface for full protection and for later use in business processes.

In addition, the new SEAL version provides new capabilities for archiving emails directly from the Microsoft Outlook interface for unified information management with high impact on cutting operational costs, reducing compliance risks and increasing team productivity.


> read press release


June 8, 2018

SEAL 18.04.01 version

Automatically create and update document folders

  • Possibility to automatically create folders and set them as destination for the newly uploaded documents by creating mapping rules based on the common meaning of the metadata.


Multi-value metadata

  • Starting with this new version you will be able to define and set multiple metadata selections to documents from a pre-defined list of values.


Additional authentication mechanism (SMS) for document sharing

  • The SMS authentication option is now available for un-registered users.


Advanced features of document routing

  • This new version will allow the configuration of the automated routing on a BPMN flow defined in the archive, started when creating a new document. The configuration will be executed by an archive administrator for each metadata schema. Also, starting with this new version you will be able to define logical routing conditions.


Content preview in the web upload form and document file

  • This version will allow the users to preview the content of a document both in the web upload form and the data file of the document.


Advanced Search improvements

  • The advanced search UI is changed and more flexible. New features for advanced search include:
    • the option to perform a simultaneous search on more metadata schemas by using the logical operator OR
    • the option to mix AND & OR operators in a single search expression
    • the option to define search criteria precedence by using parenthesis


Document templates

  • Users can generate new documents from predefined PDF document templates. The Document templates submenu is available in administration UI to enable templates management. The creation of the documents by using templates is available in the Web upload form.


Error messages

  • All error messages include a unique code, besides error description additional and the users can access the error messages in a new report named Errors Audit. This section offers the possibility to filter and search errors in a certain period of time for each user of the current archive.


May 16, 2018

Star Storage has launched a new release of its SEAL Content Library Connector for SharePoint

Star Storage, a global technology provider developing and delivering state-of-the-art information protection and governance solutions, has launched a new release of its SEAL Content Library Connector for SharePoint, further improving SharePoint with content offloading, consolidation and advanced records management. Companies constantly struggling with high costs and bottlenecks generated by the exponential growth of unstructured content managed will be able to get rid of islands of information and have SharePoint content (managed initially as blobs in the SQL database) offloaded and securely stored in SEAL as part of an unified information governance and records management strategy.


> read press release

Latest articles

Knowledge is power. We bring you the latest information and in depth analysis giving you a solid basis for your decision and a competitive edge.


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SEAL Content Library Connector for SharePoint

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