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December 6, 2019

SEAL 19.11.01 version

OCR support

  • OCR is now available in SEAL. The OCR process in an option embedded in the existing Content processing job.

Elastic Cloud Storage

  • A new content storage option has been added to allow SEAL store files in an ECS instance. Each SEAL archive will store documents in a single ECS bucket.

Advanced document viewer

  • A more powerful document viewer is now available in SEAL. The previous viewer continues to be included and the system administrator can switch between the two from the System Settings module. The new viewer offers new features like:
    - Supports over 50 file formats (Microsoft Office formats, OpenDocument formats, CAD formats, HTML formats, .MSG, .EML, DICOM, multiple image formats)
    - User interface options like: magnifier, rotate entire document, scroll between pages, text selection, controls for sharpening, gamma and line width
    - Fixed search terms, proximity search, predefined search all with hit highlighting
    - Better performance
    The advanced viewer can be purchased as a SEAL add-on. For more details please contact a Star Storage commercial representative.

Standard document viewer new features

  • A print option is available in the standard viewer starting with this release.

Performance improvements and changes

  • In order to improve performance in view metadata action, this feature is now using the Apache Solr index to query and retrieve metadata values.
  • The dashboard loading time has been improved by changing the query behind Documents uploaded since your last visit box to be executed against Apache Solr engine.

Asynchronous background jobs new features and changes

  • Compute archive statistics job is now using Apache Solr to count documents number and total size, instead of archive database.
  • Archive administrators can now configure the transaction size for most of bulk jobs that execute various operations on documents.
  • 5 seconds auto-refreshed progress display for each running instance associated with long running jobs or executing operations on large sets of documents.
  • Contentless import job was improved to offer automatic retry of each record, in case a bulk create transaction fails.
  • Rebuild index job has been changed to process documents ordered by archive date descending, in order to reprocess first the most recent documents.

BPM changes

  • A new UI module is available for archive administrators, allowing them to monitor and manage workflow instances. The following operations are available: view workflow instance, cancel workflow instance, view errors, reassign a human task.

Password policy

  • The system administrator (root) can now configure all SEAL password policy rules. For this feature a new tab is now available in System Settings module. All settings are applicable for user accounts created in SEAL for which the password is stored in SEAL database.

Content encryption

  • The embedded content encryption feature has been extended to support 256-bit generated key, but also external keys provided as text or file.

New audit information

  • In order to monitor archive administrator and root activity, the audit feature has been extended to include the scheduling and cancelling of SEAL platform jobs.

API Changes

  • CMIS API query was improved by adding support for wildcard usage.
  • The getMetadata HTTP service will now fallback to metadata schema name and then to technical name. The getArhAndMetaType will also return the technical name of each metadata schema.
  • New API methods are available for Smart Folders operations:
    - updateMetadataSchema can be used also for smart folders schemas
    - removeDocumentFromFolder: a new endpoint is available to remove a document from a smart folder
    - when creating a new archive via API, the Smart Folders option can be enabled

Other changes

  • In System settings section, a new configuration is available in which for a specific language a locale setting can be configured. This version includes the new GB locale for English language (the default being US locale).
  • Performance was improved in the session creation for asynchronous jobs.
  • Logging was improved in HCP module to get time statistics for document download operation.
  • A new link is included in new task available email notification, which can be used to directly access the task details and start work on it.
  • Users can add more than one digital signature on a document, from document actions menu.
  • A custom action can be added in the “More” menu of a document form, that will open an external URL in a new browser tab, appending the unique identifier of the document.
  • The scheduling of the recurring processes is changed to compute next run date & time, by adding the frequency to the date and time when the last instance started.
  • Simple search results can be exported in a single file or in multiple files (one for each metadata schema in the results), based on the end user option.
  • New logging information has been added to SealAdminWeb and SealClientWeb to display timing statistics for SEAL main operations: login, simple and advanced search, download, view document metadata, web upload.
  • Digital Mailroom registers can be exported also as CSV file, including all columns configured and displayed in the user interface.
  • The list of documents metadata, from a smart folder, can be exported also as a CSV file.


July 11, 2019

SEAL 19.04.01 version

SEAL Office Plugin

  • SEAL Office offers a suite of Microsoft Office plug-ins (SEAL Office Word, SEAL Office Excel, SEAL Office Power Point and SEAL Office Outlook) developed for SEAL, which allows:
    • Uploading documents from Office Word, Office Excel and Office PowerPoint in SEAL.
    • Uploading emails and their attachments from Microsoft Outlook in SEAL.


Notify users on metadata event

  • SEAL users/groups of users can be notified through an email notification about an event approach. Time events are defined within event rules, based on DATE/DATETIME metadata values. Event notifications are sent after launching the Send events notifications process and contain the subject and the message defined within the event rule. Event rules can be created only by archive/client administrator(s).


Manage search templates and subscriptions on behalf of other client users

  • A new option has been added in the Data model section – Search templates manager, which allows administrators to define search templates and set their security type: public, private or available for certain user groups. From here administrators can subscribe user groups to the search templates.
  • In the Advanced search area, client users will have access to public templates, their private templates defined from within this area and to the search templates defined by the administrators for specific groups of which they are part. Client users are not allowed to modify or delete public or group security search templates.


Related value list metadata

  • Starting from related value lists, administrators can define and relate value list type metadata. The relation between value list metadata consists of establishing the pair <parent metadata, children metadata>, so as a parent metadata (of a parent value list) can be related to one or multiple child metadata (of a child value list). SEAL will enforce the relation in the following sections: in the web upload form, when editing metadata in the document form and when performing an advanced search.


Smart folders document types restrictions

  • When adding a smart folder schema, at step 3, in the Document types tab, administrators can restrict users to upload certain document types in the smart folders. These restrictions also affect the automatic distribution of certain types of documents in a smart folder.
  • Other changes of this new version include: a duplicate records check process, a platform process to move documents between archives, changes in system name composition rule (optional fields will be allowed), new generic metadata added (Signed by, Last modified by, Last modified date), redesigned Archive Ledger report interface for improved usability.


New user role – Audit user

  • This version comes with a new user role – Audit user, assigned by the archive administrator. The Audit user can access SealClientWeb application and can search for and view all documents, the audit report, without the right to modify or delete documents or perform configurations at archive level.


GDPR metadata anonymization

  • The documents’ GDPR metadata (in the audit report) will be anonymized after the deletion of documents (from the application interface or by means of the Delete documents process) or when their storage term expires (by means of the GDPR Metadata Anonymization process). At archive level, the archive administrator configures the GDPR settings, by deciding which GDPR category types should be anonymized.


Activate Inbox section for Records Manager users or for user groups

  • Starting with this version, the archive administrator can enable the Inbox section to be available for Records Manager users or to one or several groups of users configured at archive level.


Mailroom new features

  • In Register Statistics Report users can view the number of documents registered on each metadata schema associated to a register. The number of documents registered on each metadata schema associated to the register are displayed as a donut chart and in a table. The report results can be exported in a PDF file.
  • The Register Report has been enhanced allowing users to display also any specific or generic metadata (of all schemas associated with the current register) whose Browse option has been enabled at the creation of the associated metadata schemas.


Workflow tasks

  • Additional information is available in the grid of tasks. All specific and generic metadata (of the documents and smart folders schemas) whose Browse option has been enabled at the creation of the associated schemas will be displayed. In this release the graphic design of the task details page has been improved.


Out of office

  • The Out of office section will be available to SEAL users only if the Enable out of office by user parameter is selected from archive configuration page. In the Out of office section, a user can configure the period of his absence and a replacement person that can be contacted during this time. The out of office configuration can be used to automatically route BPM tasks sent to a SEAL user.



February 4, 2019

SEAL 18.11.01 version

Digital Mailroom

  • A new major feature is available, allowing you to manage electronic ledgers directly into the application interface. The new module, called Digital Mailroom, will generate unique registration numbers, allowing documents to be tracked within the company and in the relationship with third parties. You can request this new feature by contacting your sales representative.


Perspectives security improvements

  • This new version allows access to a perspective based on its security configuration:
    • Public: default option, the perspective is available to all users of the current archive
    • Private: the perspective is available only to the user who created it (any user can now create a perspective)
    • Specific groups: the perspective is available to members of specified user groups


Users’ passwords strengthening

  • To improve software security mechanisms, this new version introduces new password policy rules:
    • the password must not contain a dictionary word (various English words are banned by default)
    • the password must not be similar to user’s previous 12 passwords
    • the password cannot be changed more than 1 time per day
    • the password must not be similar to user name, first name or last name


Document templates improvements

  • The document templates feature has been extended with Microsoft Word .docx templates support. Also, a new option has been added on the metadata schema (Generate content based exclusively on template), simplifying document generation based on templates from web interface.


Extended privileges for users:

  • The user management option was modified, by adding the “extended privileges” options. Currently 2 extra privileges are available:
    • Uploader - Only users with this role can add documents in the archive (by default all existing users will receive this privilege)
    • Registrar - Only users with this role can add documents from a registry (available only if Digital mailroom is enabled


New metadata type: USER

  • Now you can define and assign a new metadata type (USER). This type of metadata contains as values the list of users associated with the archive.


November 29, 2018

SEAL 18.08.01 version

Updated graphical interface

  • The new version of SEAL has a fresh new graphic design for the web interface, offering an improved experience for non-IT users.


DATETIME metadata

  • Users can now use a new type of metadata which will store the time (hour and minute) information also. Users can set their time zone by selecting the appropriate one from the Settings area. By default, the time zone set up at archive level will be applied to all users of the current archive. Specific DATETIME metadata will be displayed according to the user’s time zone preference.


Upload documents using Drag and drop method

  • To upload a document in the archive, users can simply drag and drop the file from the local disk to the Browse area or to the Documents tab of a smart folder.


Barcode support

  • A new functionality has been added to generate, display, print and search for a barcode associated with a document/smart folder, if a barcode generation rule is configured on the metadata schema.


Improvements for customers using BPM workflows module:

  • E-mail notification sent before workflow/task expiration
  • Cancel active workflow instances
  • System tasks to automatically retrieve values from an external database
  • Workflow support for Smart Folders
  • Automated rules to start BPM workflows


November 28, 2018

Integration of SEAL with Microsoft Office and the new version of Microsoft Outlook Connector

Star Storage, a global technology provider developing and delivering state-of-the-art information protection and governance solutions, has launched a new version of SEAL product which allows customers to maximize the value of their investments made in the Microsoft Office / Office 365 suite.

Through direct integration with SEAL, Microsoft Office files can now be saved directly from the Microsoft Outlook interface for full protection and for later use in business processes.

In addition, the new SEAL version provides new capabilities for archiving emails directly from the Microsoft Outlook interface for unified information management with high impact on cutting operational costs, reducing compliance risks and increasing team productivity.


> read press release


June 8, 2018

SEAL 18.04.01 version

Automatically create and update document folders

  • Possibility to automatically create folders and set them as destination for the newly uploaded documents by creating mapping rules based on the common meaning of the metadata.


Multi-value metadata

  • Starting with this new version you will be able to define and set multiple metadata selections to documents from a pre-defined list of values.


Additional authentication mechanism (SMS) for document sharing

  • The SMS authentication option is now available for un-registered users.


Advanced features of document routing

  • This new version will allow the configuration of the automated routing on a BPMN flow defined in the archive, started when creating a new document. The configuration will be executed by an archive administrator for each metadata schema. Also, starting with this new version you will be able to define logical routing conditions.


Content preview in the web upload form and document file

  • This version will allow the users to preview the content of a document both in the web upload form and the data file of the document.


Advanced Search improvements

  • The advanced search UI is changed and more flexible. New features for advanced search include:
    • the option to perform a simultaneous search on more metadata schemas by using the logical operator OR
    • the option to mix AND & OR operators in a single search expression
    • the option to define search criteria precedence by using parenthesis


Document templates

  • Users can generate new documents from predefined PDF document templates. The Document templates submenu is available in administration UI to enable templates management. The creation of the documents by using templates is available in the Web upload form.


Error messages

  • All error messages include a unique code, besides error description additional and the users can access the error messages in a new report named Errors Audit. This section offers the possibility to filter and search errors in a certain period of time for each user of the current archive.


May 16, 2018

Star Storage has launched a new release of its SEAL Content Library Connector for SharePoint

Star Storage, a global technology provider developing and delivering state-of-the-art information protection and governance solutions, has launched a new release of its SEAL Content Library Connector for SharePoint, further improving SharePoint with content offloading, consolidation and advanced records management. Companies constantly struggling with high costs and bottlenecks generated by the exponential growth of unstructured content managed will be able to get rid of islands of information and have SharePoint content (managed initially as blobs in the SQL database) offloaded and securely stored in SEAL as part of an unified information governance and records management strategy.


> read press release


May 3, 2018

SEAL Content Library Connector for Salesforce

Star Storage, a global technology provider developing and delivering state-of-the-art information protection and governance solutions, has launched the new Content Library Connector for Salesforce, enabling an improved content integration experience for enterprise customers using Salesforce along with some other business application generating content. From now on, companies around the world will be able to have Salesforce content offloaded and securely stored in SEAL.


> read press release


May 5, 2017

SEAL 17.03.30 version

New graphical interface and new information added to the Home page for SEAL users

  • Documents uploaded in the archive since the user’s last visit – displays the number of documents which have been uploaded in the archive since your last authentication.
  • Downloads in the last 30 days – displays the number of archived documents which have been downloaded in the last 30 days.
  • Documents with exceeded storage term – displays the number of documents with an exceeded storage term.
  • Logins in the last 30 days – displays the number of logins you have performed in the last 30 days.
  • My recent archive activity – this section displays your last 5 actions performed on archived documents.
  • Latest archive activity – this section displays the last 20 operations performed on archived documents, by any user.

Specific actions for viewing files such as audio and video

  • Starting with this version, SEAL users will be able to view the content of audio or video files in the web browser, without the need to install other software programs.

Automatic retrieval of values from uploaded file properties

  • Starting with this application version, specific metadata values can be filled in automatically with file properties, like author, title, last modified date and others. Your archive administrator can help you configure this if you need it.


January 26, 2017

SEAL 16.12.1 version

  • Substitution characters and fuzzy search

Starting with this release, when you define the search criteria, you can use the following substitution characters for the values of the metadata:

  1. ? – this character substitutes a single character. For example, when you run a search for ca?e, the application will return objects whose attributes have values, such as: case, care, cape and so on;
  2. * – this character substitutes two or more characters. For example, when you run a search for transp*, the application will return objects whose attributes have values, such as: transport, transportation and so on.

The substitution characters can be used for any text metadata. You can perform a simple search or an advanced search by using the substitution characters.
Also, the advanced search facility allows users to define search criteria using the fuzzy operator. The fuzzy operator can be used for string type metadata whose value is represented by a single word. The search based on a condition which contains the fuzzy operator allows returning the objects whose values of the selected attributes are similar or the same with the entered value. The value entered for an attribute can be incomplete or partially inaccurate.

  • Subscribe to a saved template

Starting with this release, the SEAL users have the possibility to subscribe to a saved template.
The subscription to a template is intended to notify the user when new documents which fulfill the criteria in the template are added in the electronic archive. The user is notified both by e-mail, as well as in the Latest messages area from the application main interface. The notification contains the following information: the name of the template whose criteria are fulfilled by the document added in the archive, the name of the document and the user who added it, the date and time when the document was added in the archive and the link to the document.
The notifications are automatically sent by the application when the archive administrator launches the Subscriptions delivery process.

  • Export content from perspectives

Starting with this release, when you browse through the archive using perspectives, you can export the content of the documents displayed in the grid.
When the Export documents with content process finishes its execution, you will be able to download the content of the exported documents as a .zip file from within the e-mail notification or from the latest messages area. Apart from the content of the archived documents, the .zip archive also contains the attachments of the documents, if any.

  • New video tutorial for upload documents in the electronic archive using SEAL web interface

This version of the application comes with a new video tutorial for upload documents in the electronic archive using SEAL web interface.

  • Browse documents perspectives improvements

If a perspective is created by only one metadata schema, the specific metadata visible in browse will be displayed in the grid of documents.
If a perspective is created on multiple metadata schemas that have the same internal name, this metadata will be displayed in the grid of documents.

  • Send document by e-mail

Starting with this release, the users can type a few letters from the name (first name, last name or e-mail address) of a user defined in the current archive for the “to” field. The application will suggest a list of users and groups of users which contain the letter or the combination of letters entered. Select the desired recipient. You can enter several recipients, separated by semicolon. Also, you can fill in directly the e-mail address of the user to whom you want to send the e-mail. If you need to enter several e-mail addresses, you must separate them by a semicolon. Also, the “cc” field was inserted. Similarly, you can enter directly or select from the suggested list, the recipients to which the content and/or the metadata of the selected document will be sent.

  • Value lists

Starting with this release, the archive administrator can manage value lists. For the value list type metadata, the user can select the desired metadata from a predefined list. The value lists can be added manually or you can import the values from a CSV file.
For the External value, you must configure the connection data to an external database from which the values of the list will be taken.

Latest articles

Knowledge is power. We bring you the latest information and in depth analysis giving you a solid basis for your decision and a competitive edge.


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