Human Resources
SEAL for HR Document Management and Automation
The HR department depends on document-driven processes, usually on paper. Paper requires archiving cabinets, and, in time, the amount of paper stored quickly become unmaintainable. Plus, paper tied to bloated processes slows HR Managers down from doing important work that pushes a business forward. Automation and digitalization can help you to reduce the time it takes to complete your HR tasks without sacrificing quality of work.
SOLUTION PROFILE
With SEAL for HR you can digitize and streamline the processing of document-centric tasks, providing HR departments but also every single employee (through
self-service) with improved efficiency and reduced cycle time, while highly reducing the potential for human error.
Challenges:
Business implications:
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Solution Overview
SEAL for HR Document Management and Automation is a solution designed to reduce the time it takes to complete your HR tasks without sacrificing quality of work. With SEAL for HR you can digitize and streamline the processing of document-centric tasks, providing HR departments but also every single employee (through self-service) with improved efficiency and reduced cycle time, while highly reducing the potential for human error. With advanced rules, unified personal information security, privacy and retention controls you can safeguard sensitive HR information and support corporate governance and regulatory compliance requirements with positive impact in reducing the associated risks.
Value Proposition
How it looks
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Solution benefits
Streamlined recruiting process - Publish electronic forms (instead of paper-based forms) through the company portal or 3rd parties, automatically receive and store applications submitted through online forms in the repository and assign them to a recruiter for review;
Increase the productivity, compliance and reduce the chances of data loss – Permanent access to the unified employee digital folder that will help the HR team to remove the manual entry errors and to quickly access and collaborate on the employee documents;
Better transparency, efficiency and accountability – Retain employee records according to government regulations;
Complete audit trail - When HR creates new policies and procedures or updates the existing ones, SEAL simplifies their distribution providing at the same time a complete audit trail to comply with internal and external rules and legislation.
Easy search and access to documents - Automating documents and forms helps ensure employees and contractors receive the required year-end forms, verifies taxes that are collected and remitted as required and provides a digital file, which is much easier to search in the event of an audit;
Enhanced collaboration without sacrificing compliance - Define specific set of information based on specific needs (document collections) with advanced sharing capabilities (inside and outside the organization) while keeping information governance & control (the content doesn’t leave the repository).
Integration with in-house HR applications – Easily integrate with existing HR applications for a complete view and collaboration over the employee file in a quick, simple and secure way.
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