Be prepared for anything
Enforce complience rules
Achieve compliance trough smart retention, security and eDiscovery
companies aiming to optimize their paper based processes need a way to quickly convert it to electronic format and then make it available to employees, partners and other IT systems (such as CRM, BPM or information portals).
of our partners make use of SEAL for electronically archiving documents and making them generate value easier than with traditional document management or enterprise content management systems.
of companies considerably are limits the ability to quickly process and distribute information contained on this support by the overwhelming paper word and physical space of them.
Seal is design to match, enable and adress country specific
easy strength howard usage and functionalities
Designed to match the standard compliance processes
SEAL is designed to match the standard compliance processes a typical organization has and more than this, it aims to empower organizations to leverage said records by providing an easy to securely use system, both for human interaction and system-to-system integrations.
Enables organizations to store electronic records either from paper or native electronic data
SEAL enables organizations to store electronic records either from paper or native electronic data (e.g.: electronic invoices, call data records, bank transaction records etc.). When doing so, the system enforces Records Management File Plan structure as defined within it, together with the appropriate retention schedule.
Address country specific rules by providing digital signature tools and features enabling document
SEAL can address country specific rules by providing digital signature tools and features enabling document or any data package signing with qualified certificates (e.g.: PKCS #7 encapsulation or PDF/A document signature).
The following SEAL features and characteristics are key for the success of this offering.
Bulk import feature together with individual document metadata for fast and accurate file ingestion.
Advanced audit records and controls for high compliance support.
File Plan management, including multiple historically preserved File Plan versions.
Retention management together with regulated disposition processes and holds management.
Dynamic adaptive data model allowing unmatched flexibility for the archive metadata classification model.
CMIS open standard implementation for providing archived data access to other IT systems.
Upon using this service, our customers typically experience these benefits
Optimize records management activities and reduce the burden over records management staff Consolidate multiple systems into one repository which can therefore provide unified views of integrated data for audits, research or just simple customer / matter management.
Optimizing electronic records management costs by not using expensive multi-purpose platforms (e.g.: ECM platforms)
Enforcing retention control both at a software level (SEAL) and though the storage layer Unleashing and reusing archive data for valuable business processes (through SEAL capabilities of easy access and friendly data presentation, even trough mobile devices).
Supporting other IT systems with the needed document records through the open integration standards
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